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3 Reasons to Hire a Mediator for Your Next Team Meeting

Writer's picture: Shiv  MartinShiv Martin

Updated: Jun 24, 2024


Creative abrasion is necessary for innovation and growth in teams and organisations. Engaging in conversations at work that challenge the status quo, can carry great risk and great reward. This is why it's important to have a conflict expert to direct the conversation.


During change, uncertainty or internal disruptions, organisations often turn to meetings as a tool to bring their team together and forge a pathway forward. Unfortunately, meetings are dreaded by most workers. Other than the meeting organiser, most other attendees will consider the meeting ‘could have been an email’.


Like a mediation, business meetings must reconcile differences in positions and interests, generate options and reach an agreement around future actions. Rather than an opportunity for connection and growth, meetings can be a platform for increased hostility. This is where the mediator’s skills and the mediation process have immeasurable value to organisations.


Firstly, the underpinning rationale for mediation being conducted by an impartial, independent and process focused facilitator should also be the starting point for more successful meetings. Many meetings are derailed by the fact that the person running the meeting (usually a senior manager) is vested in the outcomes of the meeting and cannot create an environment where everyone in that meeting feels heard. An inevitable result of this is that those individuals will move their conversations to the hallways and lunchrooms. The consequences of not creating ‘safe spaces’ in meetings for staff to speak their mind can be dire for an organisation both in terms of business outcomes and workplace culture.


Secondly, as mediators we have a well-founded infatuation with agendas. We understand the importance of constructing agendas that are inclusive, neutral and can provide some structure to the chaos of a long-standing dispute. The way we construct agendas, by checking that the needs of each party are reflected is often a forgotten step in business meetings. Agendas, if they are constructed, tend to be the list of priorities for organisational leadership and is limited to only the issues that they find important to discuss. Again, this becomes an impediment for the full and frank participation of all meeting participants. In fact, getting greater buy in to the Agenda itself, might assist businesses in generating enthusiasm for meetings in the first place.


Thirdly, most importantly, mediators are not scared of emotions. On the contrary, we understand the importance of emotions in negotiations and know how to engage with emotions in a measured and authentic manner. We understand that agreements about substantive next steps are weak where the decision-making process has not explored and acknowledged the emotions that always exist. In some cases, it can simply be the acknowledgement of the underlying emotions that resolves a longstanding dispute. The mediator’s ultimate superpower of engaging and acknowledging emotions is surely an important tool in any company meeting that seeks to build greater connections between the participants.


1. Why should I hire a mediator for my team meeting?

Hiring a mediator for your team meeting can help facilitate productive conversations that challenge the status quo, leading to innovation and growth within your organization. Mediators are conflict experts who can guide discussions towards positive outcomes even in times of change and uncertainty.

2. How can a mediator improve the effectiveness of a business meeting?

Mediators can create a safe and inclusive environment for all meeting participants to be heard, ensuring that all viewpoints are considered and respected. By focusing on constructing neutral agendas that reflect the needs of each party, mediators can help generate enthusiasm and buy-in for meetings.


3. What sets a mediator apart from a traditional meeting facilitator?

Mediators are impartial and process-focused, unlike senior managers or leaders who may be vested in meeting outcomes. Additionally, mediators are skilled at engaging with emotions in negotiations, leading to more authentic and meaningful agreements.


4. What are the potential consequences of not creating 'safe spaces' in meetings for staff to speak their mind?

Without a safe environment for open dialogue, employees may move important conversations to unofficial channels such as hallways or lunchrooms. This can lead to decreased business outcomes and a negative impact on workplace culture.

5. How can mediators help in reconciling differences and reaching agreements in meetings?

Mediators use their conflict resolution skills to guide discussions towards finding common ground, generating options, and reaching agreements on future actions. By acknowledging and engaging with emotions in negotiations, mediators facilitate stronger connections between meeting participants.


Shiv Martin conducts facilitations with government and non-government organisations experiencing workplace disruptions or conflict to assist teams in working through their differences and achieving better results together. contact@shivmartin.com

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  • What factors determine the booking of mediation services and how do you ensure the best chance of resolution in diverse dispute contexts?
    My mediation services can be booked according to the size of the dispute at hand. I have successfully managed complex multi-party disputes spanning a number of days, and short mediations of 90 minutes. Each dispute and each party has unique needs and I will work independently with all parties and legal representatives to design the most appropriate process to ensure the best chance of resolution. I am experienced at mediating across cultures, generations and dispute contexts.
  • What is your background and experience in mediation and conciliation services?
    After over a decade as a full-time panel mediator, conciliator, decision maker and team manager for various government agencies, Commissions and Tribunals, I am now offering my mediation and conciliation services privately. I am highly experienced in managing a diverse range of disputes and adapt a flexible mediation approach following considered pre-mediation discussions with parties and their legal representatives.
  • What qualifications and experience do you bring to the table as a mediator and mediation accreditation training assessor?
    As an experienced Mediator and Recognized Mediation Accreditation training and assessor I bring to the table a high level of emotional intelligence, the technical skills of a lawyer (Over 10 years PAE) and a depth of cross-cultural and intergenerational conflict experience. I am also skilled in Mental Health First Aid and understand the importance of managing emotions and relationships in effectively managing disputes.
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